Free services, such as your initial complimentary consultation, can be listed here as well, but they aren’t compulsory.īelow all of the services listed on your bill, you should include the total amount billed, even if you list only one item. Make sure you include the currency of the payment as well, even if you’re working with a local client. Check the correct applicable taxes for the country you are invoicing from. Note that this is not a personal preference but something that’s determined by tax regulations in your country. If you charge VAT on your services, list that separately as well for each. If you charge by your time, make sure you include all trackable billable hours, so you don’t get short-changed for your consulting work. Then calculate the actual amount payable for each of these service items, in other words, your net price. Be as specific as you can when naming them for example, instead of stating “consulting meeting,” say “strategy consultation on the Manhattan project - Part I.”īeside each item, mark the billing rate, billable hours, or unit price, which is either your hourly fee or the flat fee for the deliverable. Here’s where you can list all services you delivered as per your agreement. Your invoice due date will also be important as a reference in cases when you charge late payment fees. The time between the issue date and the due date depends on the payment terms you set with your client, which should be written in your contract with them. The other important date you should have on your invoice is the due date (or the deadline, if you will) for your client to settle the payment. Some invoices list the completion date separately (the day when the work was completed), but it’s optional. Your invoice date or issue date should be the day when you’re issuing your invoice for your client. Either way, your numbering system should be consistent, so you (or your accountant) won’t be losing sleep next year declaring your taxes and running your yearly revenue audit. For example, client number three may be billed with the number #03-001. Some consultants prefer to assign a number to each of their clients so they can keep track of how many invoices they’ve billed to the same client’s company. So if you’re issuing an invoice in 2022, you can assign the invoice number 2022-01 to your first invoice, then 2022-02 to your next, and so on. There are different practices to assigning numbers to your invoices and keeping them neatly organized, but the easiest way is to use the year the invoice is being issued followed by a sequential number that will change on every invoice you issue that year. Technically this can be any serial number distinct from all other invoices you’ve issued in the past or will issue in the future for clear differentiation. If both of you are located in the EU, you’ll need to include the tax number of your client as well.įor your invoice to be valid, it needs to have an assigned number. Preferably, include the email address of your client too. Just the same, you’ll need to list the client’s information – the full name or business name of the client you’re invoicing your consulting services to, as well as their full address. If you have a business registered in the European Union and you’re billing to another EU business or entrepreneur, make sure you also include your EU tax number as per regulations. Even if your client already has it, it still comes in handy in case their assistant or finance department needs to contact you for anything. Preferably, to avoid confusion, it should also list your direct contact information, such as your email address or phone number. 8 Things Your Consulting Invoice Should Include Your Contact InformationĪll valid professional invoices need to contain your full name or company name as it is registered and your full address or business address. If you need professional legal advice, please consult with a lawyer. Note: The information we gathered in this article should not be considered legal advice. We’ll also share some of our best ninja tricks for invoicing in this article so that you can skip the rookie mistakes and get paid on time (or even in advance…) Let’s look at everything you need to include in your consulting invoice in detail and how it should look in the end. After your first few invoices, billing for your consulting business will be second nature, but just in case, you can always bookmark this page and come back to it for a cross-check. Issuing your first consulting invoice as an independent consultant may seem tricky at first, but with the help of our free consulting invoice template, it should be a breeze. You’ve put together a killer pitch, your first client went for it, you delivered the work like a pro, and now it’s time to get paid.
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